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Let us be fair to Excel. It is free, almost everyone knows it, and it has served many PG owners well. If you run 8 rooms and a good memory, it may be all you need. But as you grow, the cracks show. Here is an honest comparison.
Where Excel is good
- It costs nothing
- You can make it look any way you like
- It is fine for a handful of rooms
Where Excel struggles
Excel does not remind tenants. It does not update bed status when someone leaves. It does not stop two people from editing the same file and creating two versions. And it is awkward on a phone. Most of all, it only works as well as the person filling it in.
One wrong formula, and your month-end total is off. And you may not notice until someone argues about a deposit.
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Where software wins
- Reminders go out before rent is due
- A live pending list shows who has not paid
- Rooms, tenants and payments are linked
- Your manager can log in without touching your master file
- It works on your phone
- Reports come ready at month end
The real cost of free
Nothing is truly free. Excel costs you time. If you spend five hours a month fixing sheets and chasing rent, that is time you could spend finding tenants or fixing your PG. That is the hidden price.
So, which one?
If you have under 10 rooms and no staff, Excel may do. The moment you have a manager, more than one building or tenants joining every month, software is a better fit. Our plan is ₹999 a month, plus applicable taxes.
Want to make this easier? Our PG management software keeps your rooms, tenants and rent in one place, with automatic reminders and reports. See all the features, or start a free 3-day trial.
Ready to move on from Excel?
Start the free 3-day trial and keep your Excel file as a backup. You can compare both side by side.
