The red-bound register has been the backbone of Indian PGs for decades. It feels safe. It never needs charging. But “free” is not the same as “cheap”. Let us count what a register really costs you.
The cost you do not see
A register costs ₹150. But think about the hours. Writing every entry, adding up at month end, calling tenants for rent, hunting for last year’s page. If this takes 6 hours a month, and your time is worth even ₹300 an hour, that is ₹1,800 every month.
Speed
Need to know who has not paid? With a register, you flip pages and tick marks. With software, you open one list. Need to know how many beds are empty? A register makes you count rooms. Software shows it on one screen.
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Safety
A register can be lost, burnt, drenched in the monsoon or taken by a manager who leaves. Once it is gone, so is your history. Cloud-based software keeps your records safe and always available.
Trust
Disputes happen. “I paid last month.” With a register, it is your word against his. With software, every payment has a date and an amount, saved against his name. This is fair for you and for the tenant.
When a register is fine
If you have a few rooms and you are always at the PG, a register may be enough. But if you have a manager, many tenants or more than one building, it will slow you down.
A simple way to switch
Keep the register for one month, and enter the same data in the app. Compare both at month end. Most owners never go back.
Want to make this easier? Our PG management software keeps your rooms, tenants and rent in one place, with automatic reminders and reports. See all the features, or start a free 3-day trial.
Count the hours you could get back
Start the free 3-day trial and enter this month’s rent. See how much faster it is.
