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Nobody wakes up and says, “Today I will leave Excel.” It happens slowly. A wrong total here, a forgotten reminder there. One day you notice you are spending more time fixing the sheet than running the PG. That is your sign.
Six signs it is time
- You have more than one building or sheet, and they do not match
- Your manager also edits the file, and you have two versions
- You are calling tenants for rent every month
- Month-end totals never match the cash in hand
- You cannot say quickly how many beds are empty
- You are afraid of losing the file
What it costs to wait
Every month you wait, you lose a little. A bed that sat empty. A deposit that was not recorded properly. Rent that came late because no reminder went out. These small leaks add up to a few thousand rupees every month.
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What to bring over
You do not need to bring every old entry. Bring rooms, current tenants, their joining dates, deposits and this month’s payments. Old history can stay in the file, for reference.
A weekend plan
Saturday morning: add your buildings and rooms. Saturday afternoon: add all current tenants. Sunday: record this month’s payments and set up reminders. By Monday, you are live.
Keep Excel as a backup
You do not have to delete your sheet. Keep it for a month, just in case. By then, you will know the software is doing the job.
Want to make this easier? Our PG management software keeps your rooms, tenants and rent in one place, with automatic reminders and reports. See all the features, or start a free 3-day trial.
Make this the last month you fix a sheet
Start the free 3-day trial and enter your current tenants. Book a demo if you want help moving over.
